The Polish government introduced a set of proposed amendments to the Act on Foreigners, which are currently under legislative review. If adopted, these changes will significantly impact the procedures for foreigners applying for residence and work in Poland. The planned regulations aim to modernize administrative processes, enhance data protection, bring national laws in line with EU directives, and support better integration of non-EU nationals.
Below is a summary of the most important changes that foreign nationals and employers should be aware of.
Mandatory Online Submission of Residence Applications
Under the new law, all residence permit applications must be submitted exclusively through the online MOS system (Business Management Module). This applies to:
- Temporary residence permits
- Permanent residence permits
- Long-term residence permits for EU residents
This digital system replaces the traditional paper-based application method at voivodeship offices and is intended to streamline the submission process, improve efficiency, and reduce administrative delays.
Digital Submission of Supporting Documents
Applicants will be required to upload all supporting documentation in electronic format at the time of submitting their online application. Originals may still need to be presented in person if requested by the immigration office.
This change aims to facilitate faster document processing and reduce the volume of physical paperwork.
Discontinuation of the Passport Stamp
The previous practice of issuing a red stamp in the applicant’s passport to confirm submission of a residence application will be discontinued.
Instead, applicants will receive an electronic confirmation of submission, which will serve as official proof of legal stay during the processing period.
Digital Signature Options
Applications submitted via the MOS system can now be signed electronically using one of the following approved methods:
- Trusted Profile (Profil Zaufany)
- Qualified Electronic Signature
- Polish Electronic ID (e-Dowód)
Despite the online format, applicants will still be required to attend an in-person appointment to confirm their identity, provide fingerprints, and sign the application physically.
Possibility to Apply on Behalf of Family Members
The new provisions allow a foreigner legally residing in Poland to submit a residence application on behalf of a family member who is currently abroad. This update facilitates faster and more convenient family reunification procedures.
Updates to the EU Blue Card Program
As part of Poland’s alignment with EU Directive 2021/1883, the eligibility criteria for the EU Blue Card will be broadened:
- The definition of “higher professional qualifications” now includes relevant work experience, not only academic degrees.
- Blue Card holders will be allowed to run a business in Poland under the same conditions as Polish citizens.
- Short- and long-term mobility within the EU for Blue Card holders will be simplified.
This change significantly improves access for skilled workers and increases Poland’s attractiveness to international professionals.
New Integration Programs for Foreigners
The law introduces the possibility for Polish authorities to implement publicly funded integration programs, which may include:
- Free Polish language courses
- Cultural orientation sessions
- Legal and civic education
These programs are designed to support the long-term integration of foreign nationals into Polish society and improve social cohesion.
Stricter Penalties for Illegal Employment
To deter illegal employment practices, the law introduces harsher penalties for employers who hire foreigners without valid work authorization.
Fines for unlawful employment now range from 3,000 PLN to 50,000 PLN per violation, depending on the severity of the offense.
Conclusion
Poland’s 2025 immigration law reform represents a significant step forward in digitizing immigration procedures, enhancing compliance with EU legislation, and supporting the integration of foreigners. While the changes bring increased efficiency and flexibility, they also demand a higher level of attention from both applicants and employers to ensure full compliance.
Need Help Navigating These Changes?
At Lawdigital, we specialize in assisting foreigners with:
- Temporary and permanent residence permits
- Work permits and EU Blue Cards
- Legal representation for immigration procedures
- Family reunification applications
- Ongoing legal compliance and document preparation
Contact us at Lawdigital.co or reach out on WhatsApp for fast, professional support.
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